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Prime Minister's office denies formation of Performance Monitoring System | The Prime Minister's Office on Tuesday denied media reports that the Government has developed a monitoring system, whereby bureaucrats would report the performance of ministers. It is not factually correct to say
that the serving officers will evaluate the performance of the ministers. The
Prime Minister's order is clear that the entire process has to be driven by the
ministers, said the clarification released on the Performance Monitoring System.
According to the order: "At the beginning of each financial year, with the approval
of the Minister concerned, each Department will prepare a Results-Framework
Document
(RFD) consisting of the priorities set out by the Ministry concerned, agenda as
spelt out in the manifesto if any, President's Address, announcements/agenda as
spelt out by the Government from time to time. The Minister in charge will decide
the inter-se priority among the departmental objectives." The order further says
"To achieve results commensurate with the priorities listed in the Results-Framework
Document, the Minister in charge will approve the proposed activities and schemes
for the ministry/department." "The Ministers in charge will also approve the
corresponding
success indicators (Key Result Areas - KRAs or Key Performance Indicators -
KPIs)
and time bound targets to measure progress in achieving these objectives," adds
the order. It is also not true that a minister and secretary are jointly required
to sign the Results-Framework Document (RFD). The PM's order does not have
any
such requirement. The minister has the prerogative and the final authority to
decide on the priorities and deliverables for the concerned department at the
beginning of the year, says the Prime Minister's office. Once the priorities,
direction and deliverables are decided by the minister, it is the responsibility
of the department to achieve these results. The assertion that the system is run
by a Committee on Government Performance is not true, adds the Prime Minister's
office. According to PM's orders, the main function of this Committee is to ensure
uniformity, consistency and coordinated action across various Departments. It
does the secretarial work of preparing guidelines, ensuring timely submission
of RFDs, and providing feedback to the ministries/departments concerned. This
Committee does not evaluate the performance of ministries or departments. It merely
provides technical support to facilitate such evaluation by the ministers concerned.
The objective is to ensure accountability of the department to the minister, who
lays down the goals and targets for each period. In a bid to assuage ministerial
egos smarting at the prospect of their performances being assessed by a committee
of bureaucrats, it was reported that cabinet secretary KM Chandrashekar would
be writing to ministers explaining that their authority would not be over-ridden
by the appraisal process. It was reported that the letter would address ministerial
concerns that the committee on government performance under the performance
monitoring
and evaluation system mandated by Prime Minister Manmohan Singh will review and
mark ministries and departments. The performance system being envisaged had put
ministers under a degree of scrutiny. But it was speculated that it would emerge
as a useful tool to improve governance and delivery of various programmes. |
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